Office Assistant (Full Time Position)

Why Recreation Excellence? Recreation Excellence is Serious about FUN! We strive to assist in the development of happy, healthy, responsible individuals and families. Our team takes pride in our core values, which include: helping to provide safe services in safe environments, helping individuals appreciate their innate worth, to care about others, and to experience the joy of learning. We have the freedom and flexibility to try new things, create new programs, and come up with innovative solutions and ideas. While providing opportunities for professional development and additional certifications, this energetic management team works hard to create a FUN, upbeat working environment! Recreation Excellence provides opportunities for advancement, learning and certifications, and even staff recruiting incentives!

We are looking for an enthusiastic individual to join our team! Under the direction and supervision of the General Manager, the custodial staff will be responsible for ensuring that our guests have a safe, clean and enjoyable experience while at our facilities. The right candidate will possess the beliefs of our 7 Unifying Principles; genuine respect, absolute trustworthiness, collaborative teamwork, open and transparent communication, perpetual growth, earnest reverence and joyful humour and goodwill.

The Office Assistant  reports to the Program Manager and General Manager, this employee performs diversified work related to supporting the arena programming, outreach to the First Nations villages within the Upper Skeena and customer reception in accordance with established practices and procedures.  In addition, this employee provides general administrative support including but not limited to: reception, word-processing, spread sheeting, research, record keeping, booking requests and generating rental contracts and reports.  Some custodial work will be required in this position.

The successful candidate will be expected to train on many aspects of facility operations including and not limited to janitorial functions, office functions, support to facility programming and community programming.

This position is responsible for working with the Program Manager in working on a wide range of community focused seasonal recreational programs and special events within the Recreation Department to improve the social interaction skills, academic abilities, and physical and psychological well-being of community members.

The Office Assistant is expected to work 40 hours per week, including evening or weekend shifts, (overtime maybe required).  

 If this sounds like FUN but you do not have experience, we still want to hear from you!

The following experience, education & certifications are an asset:

• Completed grade 12
• Post- secondary, certification, tickets or formal training in;
  • office administration
  • computer skills
  • word processing
  • database and spreadsheets
  • communication applications
  • registration systems
  • standard first aid and CPR-C with AED
  • WHMIS 2015
  • valid experienced class 5 valid driver’s license (Saskatchewan)
• Experience with;
  • cash handling and payment processing
  • recreation programming

Required Knowledge and Ability

Knowledge of and Ability to:

• serve the company and the client public with tact, impartiality, while preserving confidentiality and sensitivity on issues and material dealt with on a regular basis
• tactfully and courteously interact with the public while practicing good public relations
• effectively communicate to individuals and groups both, oral and written formats
• demonstrate strong interpersonal and leadership skills
• work well independently and in a team environment
• maintain a harmonious relationships with government agencies, cities, personnel, staff and elected officials.
• keep accurate records, including but not limited to: daily logs, equipment and material usage reports,
• follow established safety rules and regulations
• work under pressure to meet formal deadlines
• prioritize and multitask, while anticipating the needs of the facility and the public
• physical work involving bending lifting and moving of heavy or light objects
• work in a variety of weather conditions with exposure to the elements
• learn job-related material primarily through oral instruction and observation
• read, understand and interpret policies and procedures
• follow oral or written instructions and procedures
• use computer applications and software as required
• work cooperatively with other employees and the public
• complete duties in a safe manner, following established safety rules and regulations.

Essential Functions: 

• provides leadership and direction to volunteers and youth leaders, in respect to day-to-day work, training, development & motivation, discipline and termination to ensure optimum utilization of resources
• assists in the preparation of communication resources, brochures, bulletins, press releases, program schedules, inventories, requisitions and maintaining sufficient program equipment and supplies
• informs the Program Manager of incidents and developments of an operational or political nature that relate to the recreational interests of the company
• scheduling of facilities and equipment, booking requests, inputting information into a booking program and generating contracts & reports
• perform janitorial duties and routine building maintenance
• provides telephone reception for the main fffice, answer and forward all in-coming telephone calls, providing information, taking and relaying messages
• assist with set up and take down for community events occurring at the facilities
• assist the Program Manager in providing a successful volunteer program
• performs other job-related duties as assigned and required to maintain a functional recreation center
• maintain dress code & attire provided by Recreation Excellence at all times
• perform janitorial duties as needed
• assist with set up and take down for community events occurring at the facilities
• ensure that all work performed is in accordance with safety standards set forth in Worksafe Saskatchewan occupational health & safety manual and that pursuant to regulations are adhered to including the use of personal protective equipment 

Note – The duties listed are not set forth for the purpose of limiting the assignment of work and are not to be construed as a complete list of the duties normally to be performed under a job title or those duties temporarily performed outside the normal line of work.

Wage to be determined based on experience and certifications. Employment includes a facility membership, and additional training and education opportunities.  The successful candidates will require a Criminal Record Check and Working with Vulnerable Persons search prior to commencing work and must maintain a clean Criminal Record to remain on staff. 

To apply, email cmartin@recreationexcellence.com with your resume and cover letter!